CONSTITUTION

ETOBICOKE DISTRICT CRICKET LEAGUE

 

ARTICLE I -  NAME

The League shall be called Etobicoke District Cricket League Incorporated.

 

ARTICLE II - OBJECTIVES

The objectives of the League shall be to promote the advancement of the game of Cricket in the City of Etobicoke by;

(a)        Providing the forum for meaningful dialogue among the cricket clubs in the (GTA), and other cricket organizations.

(b)         Providing advice and guidance to the City of Etobicoke and  make representation on such matters as the location and preparation of playing fields, the preparation of wickets, the issue of permits, the provision of related facilities and all other matters relating to Cricket.

(c)        Developing a long range plan for the advancement of Cricket in City of Etobicoke at the senior, junior and women levels.

(d)         Initiating, promoting and encouraging activities which will improve the standard of Cricket in City of Etobicoke and GTA in general.

(e)        Raising funds to promote the objectives of the League.

Arranging and regulating cricket competition in the City of Etobicoke and to arrange representative matches which will serve to further the best interest of cricket.

 

ARTICLE  III - INTERPRETATION

(a)        "League” means Etobicoke District Cricket League Incorporated consisting of the Upper Council, Executive Committee and representatives from member clubs of the League.

(b)       "Members" mean the member club of the League.

(c)        "Club" means a cricket club which satisfies the criteria set out under Section IV and is accepted for membership by the League.

(d) The ruling of the majority of Executive members present at an executive meeting shall be final as regards to the interpretation of the constitution and By-Laws of the League.

ARTICLE  IV - MEMBERSHIPS

Membership shall be open to all clubs which will play cricket in the City of Etobicoke.

A club may apply for membership with the League and shall be required to complete an application form showing the following:
1.            When the club was formed
2.            A list of its members, their addresses and telephone numbers
3.           The list of office bearers; and
4.            A copy of the club's constitution.

Such application shall be reviewed by the Executive Committee of the League who shall interview the prospective member before accepting their application.

An applicant shall have the right to final and direct appeal to the League if their application is rejected.

A representative from the City of Etobicoke shall be an Ex-Officio member of the League.

Category of Membership:

(a)        Active membership: consists of clubs which are actively engaged in playing competitive and non-competitive cricket sanctioned by the League.

(b)       Honorary membership: consists of persons elected to membership by the Executive in recognition of past services to the League or to the game of Cricket.

 

ARTICLE V - EXECUTIVE COMMITTEE

(i)  The Executive Committee shall have the full power of managing and administering the affairs of the League and to take the necessary disciplinary action, as it may deem fit, against any member club or representatives of any member club for contravening any article of the Constitution and By-laws, any rule infraction or any measure previously passed at a General Meeting.

 (ii)  The Executive Committee shall be the sole judge in deciding how the playoffs and match qualifications for all events should be arranged and administered.

(iii)  Elections of executive positions shall be at the Annual General Meeting.

(iv) All executive positions shall be for a two year period. The President, Secretary, Senior Coordinator, Junior Coordinator shall be up for election in odd years, while the Vice-President, Treasurer, Umpires Coordinator, Statistician shall be elected in even years.

(v) The Executive Committee, under certain conditions may appoint an appropriate person(s) of outstanding background to represent the League.

(vi)             Any person wishing to seek a position on the Executive Committee must be a member of the League

(vii)      Any person wishing to seek a position as League President must have served the League on the Executive Committee for no less than a period of one (1) term or  (2) years.

(viii) The Immediate Past-President shall be an ex-officio member of the Executive Committee for a period of one year and have no voting rights.


DUTIES OF OFFICERS

1.0       President shall:

(a)        Preside at all meetings of the League and exercise general supervision over all the affairs of the League.

(b)      Represent the League at all public functions and perform all other functions as the League may, from time to time, determine.

(c)      Report to the Annual meeting of the League.

2.0       Vice-President shall:

(a)    Have the power to perform all the duties of President in the absence of the President.

(b)   In the absence or inability of the President or Vice-President, a Chairman shall be elected by a vote of those present.

(c)    Prepare a report for the Annual General Meeting.

(d)   Perform such other pertinent duties as the President or Executive Committee may determine from time to time.

3.0       Treasurer shall:

a) Keep accurate records of all finances received and disbursed by the League.

b) Present a financial statement when called upon to do so by the Executives and an audited financial report and a budget for the Annual General Meeting.

c) Perform such other pertinent duties as the President or Executive Committee may determine from time to time.

4.0       Secretary shall:

a) Keep proper and orderly records of the minutes of all general and executive meetings and all communication pertaining to the League.

b) He shall be responsible for all documents dealing with the League's business, and shall produce them to the General membership when asked to do so. Write correspondence on behalf of the League.

c) Prepare a report for the Annual General Meeting.

5.0       Senior Coordinator.

a) Shall be responsible for senior teams for league, representative and provincial competitions.

b) All other matters pertaining to senior teams.

6.0       Junior Coordinator.

a) Shall be responsible for junior teams for league, representative and provincial competitions.

b) All other matters pertaining to junior teams.

7.0       Umpires Coordinator.

a) Shall be responsible for all matters pertaining to umpires such schedules, training, attending seminars and conducting seminars and umpire development.

8.0       Statistician.

a) Shall manage league schedule, gather all game statistics from clubs,

9.0        Immediate Past President.

(a)    Be available to undertake any special duties assigned by the President or requested by the
Executive Committee

 The League's cheque signing officers shall be the Treasurer and the President. In the absence of either, the Vice-President and/or the Secretary shall have the authority to sign.

 

PERFORMANCE OF ELECTED OFFICIAL

If any member of the Executive, duty elected to a specific position duty and does not fulfill or perform in his capacity role to the satisfaction of the membership/Executive Committee, he would be asked to explain why and/or resign from that position. A vote may be taken to resolve this if necessary

 

 

REPLACEMENT OF AN EXECUTIVE OFFICER

Any Executive member who absents himself from two (2) consecutive Executive and/or League meetings without a valid reason shall cease to be a member of the elected Executive. Except where the member concerned had given notice to the President, Vice-President or Secretary of the League prior to the absence from the second meeting, stating that his absence was impending and the reasons why he should not be removed from being a member of the Executive. The remaining members of the Executive Committee will appoint a member of the League to fill the vacant post if the occasion shall ever arise. Should the Replacement Executive Officer resign his position from the League, then the Executive Committee shall re-appoint a member of the League to serve the remaining term. 

a) All clubs belonging to the League shall pay an annual membership fee as determined by the Executive and ratified by the membership at the Annual General Meeting.

b)  All member clubs must submit an annual application form, membership list and fees to the Secretary or President by the first meeting date in February. It is the duty of each club to inform the Secretary of changes in their membership and mailing addresses.

 

c) Clubs taking part in competition(s) shall pay a bond deposit. This deposit shall be refunded should the club leave the League. Failure to seek the bond deposit within 3 years, thereafter the bond deposit automatically becomes the property of the League.


d) Any new club(s) admitted to the League shall be subjected to an initiation fee as determined by the Executive each year in good financial standing.


e) Any new club(s) admitted to the League, shall be subjected to an initiation fee as determined by the Executive.

 

 ARTICLE VI - SUBSCRIPTION
 
 (a) (i) The Executive Committee shall meet at least three (3) times per year and as required to conduct/manage the affairs of the League.

(ii) Notice of meetings shall be sent out at least seven (7) days and/or verbally before each meeting. The notice should show the date, time, and venue of the meeting.

(b) Special Quorum - at least four (4) members of the Executive shall constitute a quorum.

(c) 1. Members of the League shall meet at least three (3) times per year

2. The Secretary shall call a general meeting within 14 days of receiving a written petition signed by at least 2/3 of the members and stating the purpose of the meeting.

(d) Minutes - all relevant contents of the minutes of the Executive Committee Meetings shall be transmitted to the members at the regular meetings. The minutes of the League's Meetings shall be distributed to all the member clubs of the League.

(e) The Annual General Meeting of the Association shall be held in November of each year. Notification of the Annual General Meeting in writing shall be given at least 21 days prior to the meeting.

(f)       Quorum at any meeting of the (special or otherwise), 50% of the membership shall form a quorum. 

(g) Adjournment of Meeting - if after half an hour of the appointed time for a meeting special or otherwise, a quorum is not present, the meeting shall be adjourned and rescheduled. Adjournment . 

(h) In the absence or inability of the President or Vice-President, a Chairman shall be elected by a vote of those present to chair the meeting.

 For the sake of expediency and meeting conducting efficiency, question(s) from only one member from each club present shall be entertained and recognized during question period.

 

COMMITTIEES:

(a)      The Executive Committee of the League may appoint sub-committees, comprising members of the League as it sees fit.

(b)      All sub-committees must be chaired by .a member of the Executive and are required to report proceedings from time to time to the Executive.

 

ARTICLE VIII - AMENDMENTS

(a) An article of this constitution and its By-laws may be altered, amended or suspended by the consent of two thirds vote of the members in good standing present at any A.G.M. or special meeting called for that purpose.

(b)  Such amendments must be proposed by a member in "good standing" or by the Executive as a whole. Copies must be sent or mailed to the secretary or the League no later than thirty days prior to the A.G.M. or a special meeting called for that purpose.

Notification of all proposed amendments to the constitution and By-laws shall be sent by the secretary of the League to the members thereof at least twenty-one days prior to the date of the meeting.
   

ARTICLE  IX - VOTING PROCEDURES

(a). The President/chairman shall have a casting vote but only to be used in the event of a tie.

(b) Executive members shall not have the right to vote at the Annual General Meeting.

(c) Each member club in good financial standing shall be allowed only one (1) vote. "Good financial standing" means. full payment of fees.

(c)        Seeking nomination by proxy is not allowed unless there are extenuating circumstances, supported by a written request by the person(s) seeking a particular position in the League to the Returning Officer.

(d)       Under no circumstances shall proxy voting be allowed at any meeting of the League.

(e)        Under no circumstances shall an individual be allowed more than one vote at any meeting of the League.

(f)        In case an executive whose term in office is not up for re-election and wants to run for another executive position he must first *relinquish his present office and then declare himself a candidate for the position he wants to seek election for.
* (Relinquish means that if he fails in his run for another position, he cannot be re-instated in his former position).

 

ARTICLE  X - RESIGNATION OF MEMBER CLUBS

Any member club may resign from the League at any time. All dues paid to the League shall remain the property of the League.

This also applies to bond fees. Any future request to rejoin the League (the club(s) concerned) shall be treated as joining the League for the first time. i.e. a new bond fee shall apply if needed.

 

ARTICLE  XI - REFUSAL TO PARTICIPATE

(i)       Any member club refusing to participate or abide by the rules and regulations of the League and unilaterally withdraws from the League, shall forfeit all fees paid to the League.

(ii)     Any member club refusing to participate or abide by the rules and regulations of the League shall be subject to a penalty as determined by the disciplinary committee.

 

ARTICLE XII - GROUND USAGE

No member club in good standing shall be barred or prevented from using a cricket ground (location) to which the club has been assigned, unless there is good reason(s). Each member club has the right of appeal to the League.

 

ARTICLE  XIII- FINANCES

(a)     The financial year of the League shall be from January 1st to 31 st December of that year.

(b)    All expenditures for items that are not included in the budget for the current fiscal year shall require approval by a motion passed at a general or executive meeting.

(c)     Cheques to disburse the funds of the League shall bear the signature of the Treasurer, and one of either the President, Vice-President, or Secretary.

(d)    The financial records of the League shall be audited in its entirety annually.

(e)     The annual budget shall be presented by the Treasurer at the Annual General Meeting where it shall be voted upon as a separate motion.

 

ARTICLE  XIV - RULES OF ORDER

Robert Rules of Order of Parliamentary Procedure shall govern the procedures of all meetings of the League, except as provided for in this Constitution.

 

ARTICLE XV - BY-LAW

Clubs missing two consecutive General Meetings will be fined $20 per meeting missed. Failure to attend 75% of the General Meetings in any one year will result in a review of that club's member-ship of the League. Any club having a member on the Executive Committee of the League in attendance at a General Meeting shall be deemed to have been represented at that meet.